Concilium’s Administrative Assistant & Event Coordinator is responsible for ensuring the smooth and efficient operation of Concilium’s online office environment. This position involves providing administrative support to Concilium’s leadership, and by proxy, all Concilium’s services (EQUIP, SECURE, ENGAGE, INSIGHT).

Concilium is always seeking talented and dedicated individuals to join our team. We are committed to making a positive impact in the world by serving others and spreading the love of Christ through our various programs and initiatives.

If you are passionate about making building capacity and resilience in Gospel workers and want to work for an organization that aligns with your values, we invite you to apply for any current or future job opportunities with Concilium. We are looking for individuals who share our mission and are excited to contribute their skills and experience to help further our goals.

SUPPORT RAISING

As a 501(c)3 religious non-profit whose clients are other 501(c)3 religious non-profits, Concilium derives much of its income from private donations. Full-time staff are required to raise a significant percentage of their income according to an established pay scale. Part-time staff may be paid hourly without the need to raise support as funds are available in their department’s budget.

• Logistics: Overseeing all aspects of event logistics, including invitations, marketing materials, web content, guest lists, communications, RSVPs, registration, seating charts, vendor contracts, and
relations.
• Event Management and Oversight: Includes preparing venue, coordinating with event hosts where Concilium will sponsor events or set up promotional booths, etc. . This also includes ensuring that those attending events on behalf of Concilium are provided with key information, promotional materials, and other necessary resources for event attendance and support, ensuring everything meets Concilium’s standards for excellence and capability to act quickly to resolve problems.
• Evaluation: Evaluate event’s success and submit report on successes and challenges to the Concilium President and VP of Operations.
• Assistance: Assisting Concilium’s President in fundraising endeavors, including but not limited to coordinating/communicating with donors and potential clients.

SKILLS AND ABILITIES

• Uphold a close and growing relationship with Jesus Christ
• Flexibility, focus, and a strong work ethic

• 2+ years of relevant administrative or human resources experience.
•High school diploma or equivalent; additional education or certification is a plus.
•Proven experience as an administrative assistant or in a similar role.
•Previous Event coordination experience helpful but not required.
• Excellent organizational and time management skills, including proficiency in evaluating and prioritizing issues
• Ability to follow through and juggle multiple tasks and projects
• Conscientious and detailed
• Ability to take initiative within scope of job duties
• Solid judgment and decision-making skills
• Excellent verbal and written communication skills, including proficiency in grammar and spelling
• Excellent interpersonal skills, ability to handle sensitive situations with confidentiality, poise, and tact
• Ability to be respectful and discerning of confidentiality and privacy
• Ability to work well with others in a team environment
• Ability to work well under pressure and against deadlines
• Proficiency in Microsoft Excel, MS Office, Microsoft Teams, Outlook, and other standard office software
• Willingness to pursue a healthy work, life balance

Download the full job description PDF here: AAEC Job Description