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Security
Preparedness
Plan
Adverse events do not wait for us to be ready. Research consistently demonstrates that those who have thought through a situation in advance respond more effectively when it occurs. This guided tool will walk you through building a complete, personalized Security Preparedness Plan -- step by step.
Privacy notice: Concilium does not collect or store any information entered into this form. All data is stored locally on your device only, is encrypted, never transmitted to our servers, and is automatically deleted after 30 days.
Saved draft from . Stored only on this device and protected by your passphrase. A draft saved on this device was made with an older version of this form and cannot be resumed. Starting a new plan will replace it.
Before you begin: Set aside 20-30 minutes to complete this form without interruption. The more specific your entries, the more operationally useful your completed plan will be. You will download a branded PDF at the end.
Context & Location
Establish the operational context for this plan. This information anchors your risk assessment to a specific environment and identifies the organization or team this plan covers.
Describe the country, specific locations where you operate, and the nature of your work. Two or three focused paragraphs is appropriate. Include any relevant political, cultural, or geographic factors.
Threat Identification
Select all threats that are present or plausible in your area of operation. These selections will carry forward into your Risk Assessment. Add any threats not listed in the custom fields below.
Add up to 3 threats not listed above:
Risk Assessment
For each identified threat, assess the Likelihood (1-5) and Impact (1-5). The tool will calculate a Risk Rating and determine your overall Country Risk Level. Threats rated ELEVATED or higher will automatically populate your Contingency Plan.
Impact Scale: 1 = Negligible | 2 = Minor | 3 = Moderate | 4 = High | 5 = Severe
| Priority | Threat / Event | Risk Rating | Level |
|---|---|---|---|
Personal Contingency File
Record identifying and emergency information for all team members and family. This file must be protected but accessible. Include passport, medical, and contact details for each individual.
Please complete the required fields before continuing:
Security Note: This document contains sensitive personal information. The completed PDF should be stored in an encrypted location and shared only with appropriate leadership. Do not transmit unencrypted copies via email.
No spouse or partner added.
No children or dependents added.
List additional team members, national staff, and key organizational contacts. Include at minimum your direct supervisor or security focal point.
Record addresses and GPS coordinates for your home, office, and key ministry or program sites.
Contingency Plans
For each risk that rose to ELEVATED or higher in your assessment, document your pre-identified action plan. Think through each scenario using the framework: If [event] were to occur, what would my response be?
Trigger Points: For each risk, identify observable indicators that signal the situation is deteriorating -- conditions that should initiate a conversation about executing this plan. Trigger points may include: banks closing, anti-western sentiment increasing, food and water becoming scarce, or other environmental indicators specific to your context.
Evacuation Plan
Evacuation or relocation is usually graduated and may involve steps such as shelter-in-place, temporary relocation within country, or departure from country. Plan for each tier before a crisis occurs.
Identify locations where your family or team can gather to establish accountability and determine next steps. Always identify a primary and at least one alternative.
Close to your home or office (50-200 ft). Used for immediate incidents such as fire or local emergency.
Further from home. Used for demonstrations, catastrophic events, evacuation staging, or when the primary point is inaccessible.
For teams traveling long distances or covering a large geographic area. Used when traveling or when city-wide disruption occurs.
Document primary and alternate routes out of your area of operation. Consider routes by vehicle, public transport, and on foot. Identify options if the capital or major routes are compromised.
Identify medical resources and decision-making protocols before they are needed. Record contacts for local hospital, organizational medical support, and contracted evacuation providers.
Communication Plan
Communication is as operationally critical as food, water, and shelter. In a crisis, knowing where your team is and being able to reach leadership can be the difference between a managed incident and a catastrophic one. The PAY Plan ensures you always have a method of communication available.
Security Advisory: In restricted-access environments, assume host governments and non-state actors may have the capability to monitor calls, internet activity, and social media. Consider encryption tools, VPN use, and careful operational security in all digital communications. Do not make public statements or social media posts about sensitive situations without first coordinating with your direct supervisor or decision-making authority.
Designate the order in which your team will move through available communications systems until contact is established. Two is one; one is none.
Describe how you will communicate with your direct leadership and organization in the event of a critical incident. Include who is notified first, in what order, and by what method. Note any check-in schedules or reporting protocols.
Your Plan Is Ready
Your Security Preparedness Plan has been compiled. Download your branded Concilium PDF to store securely and share with appropriate leadership.
Store this document in an encrypted location. Review and update at least every six months, or following any significant change in the security environment.
Your encrypted draft stays on this device until you start a new plan, and expires automatically after 30 days.
"Security is not the elimination of risk -- it is the faithful stewardship of exposure in alignment with mission, capacity, and responsibility."
Protect Your Draft
Create a passphrase to encrypt your progress on this device. You will need it to resume this draft later. Concilium cannot recover a forgotten passphrase.
Resume Saved Draft
Enter the passphrase you created when you started this plan.